The Administrative Secretariat is the centre of the administration of UINL. Its office is established in Rome.
The running of the Administrative Secretariat is financed both by the contribution of the chamber of notaries of the place where it is based and an allocation of UINL.
The main mission of the Administrative Secretariat includes preparing and following dossiers, in co-ordination with the President, the Secretary and the councillor in charge, as well as keeping the books of the Union and managing its finances.
It collaborates with the Secretary of UINL in holding the sessions of the General Meeting, the General Council and the Steering Committee and in the drafting of the minutes of said sessions.
The Administrative Secretariat is also responsible for the management of the day-to-day business of UINL.
Furthermore, the Administrative Secretariat carries out all the other tasks assigned to it by the President of UINL. The performance of any other task must be expressly authorised by the President or the Councillor in charge of the Administrative Secretariat.
The Administrative Secretariat manages the archives of UINL, including those of the old Permanent Secretariat by delegation to a local person in charge.
The Steering Committee will appoint one of its members residing in the country where the office of the Administrative Secretariat is based as the person in charge of the Secretariat.
The Administrative Secretariat will be run by a head with the collaboration of the staff needed to perform its duties.
An Information and Press Service is also linked to the Administrative Secretariat under the direct authority of the President of UINL. Its mission is to gather and select, under the control of the President or his delegate any information concerning notarial and UINL activities coming from the institutions and commissions of UINL and member chambers of notaries. This service will disseminate said information by any means and in particular through a Bulletin.
Insofar as necessary, special rules drafted under the authority of the Steering Committee will set out in detail the specific duties that the Administrative Secretariat has to discharge.